35+ Other Ways to Say “Please Note” | Replace Overused Phrases Like a Pro In 2026

Quick Answer
“Please note” is a polite phrase used to draw attention to important information in emails, documents, or conversations. It signals that what follows is significant and should not be overlooked.

5 Best Alternatives: Kindly note, Please be aware, Just so you know, For your information, It is important to mention

Whether you are writing a formal business email, a casual message to a friend, or an official notice, repeating “please note” over and over can feel robotic and impersonal. This guide gives you 35+ Other Ways to Say “Please Note” natural alternatives, organized by tone and situation, so you always sound polished, clear, and appropriate for the context.

Why People Search for Other Ways to Say “Please Note”

When someone searches “other ways to say please note,” they usually fall into one of three groups.

Professionals Seeking Polished Language

Professionals want a more refined, less repetitive way to highlight key information in emails, reports, and official communication.

Non Native English Speakers

Non native English speakers are learning how professional English phrases sound in real situations and want to avoid sounding stiff or unnatural.

Writers Seeking Variety

Writers and communicators want conversational English improvements to avoid repeating the same phrase across multiple paragraphs or documents.

The phrase “please note” is grammatically correct, but using it repeatedly in long documents or emails can feel mechanical. People want alternatives to “please note” that feel more natural, varied, or better suited to formal, casual, written, or spoken communication.

Spoken vs written use matters here too. In speech, shorter expressions like “just so you know” or “heads up” sound natural. In written communication such as emails or reports, fuller expressions like “please be advised that” or “it is important to mention” carry more professional weight.

The Tone Ladder System

Not all alternatives are equal. Using the wrong tone in the wrong setting can make you sound either too stiff or too casual. Here is how the tone landscape breaks down.

Very Formal Tone

Example: “Please be advised that the deadline has changed.” This level is used in legal documents, official notices, and corporate communication.

Formal Tone

Example: “Kindly note that the meeting has been rescheduled.” This level is used in business emails and professional correspondence.

Neutral Tone

Example: “Please be aware that the office will be closed.” This level works in everyday workplace communication.

Casual Tone

Example: “Just so you know, the meeting moved to 3 PM.” This level fits team chats and informal workplace messages.

Informal Tone

Example: “Heads up, we are starting a bit late today.” This level fits friends, casual coworkers, and relaxed group chats.

Formal and very formal phrases sound more professional and are best for writing, official documents, and first impressions. Casual and informal phrases are best for spoken English and quick, friendly communication where stiffness would feel out of place.

Table: Tone Classification of Key Alternatives

Quick Selection Guide

Interview Situations

Best phrase: “Please be advised that I will need to confirm a few details before our next step.” This sounds professional and respectful.

Email Situations

Best phrase: “Kindly note that the attached document requires your signature.” This is polished and reads naturally in writing.

Networking Situations

Best phrase: “Just so you know, I will be reaching out next week to follow up.” This feels warm and approachable.

Casual Conversation Situations

Best phrase: “Heads up, the schedule changed a bit.” This feels natural and relaxed in spoken English.

Real Life Conversation Transformations

Job Interview Scenario

Before: “Note that I have another offer too.” This sounds blunt and slightly unprofessional.

After: “I would like to mention that I am currently considering another opportunity as well, but this role remains my top choice.” This sounds honest, respectful, and strategic.

Networking Event Scenario

Before: “Please note I am looking for a new job.” This feels abrupt for a social setting.

After: “Just so you know, I am currently exploring new opportunities, and I would love to stay connected in case anything comes up.” This feels natural and conversational.

Email Scenario

Before: “Please note the deadline is Friday.” This feels flat and repetitive if used often.

After: “Kindly note that the deadline has been set for Friday, and please let me know if you need any additional time.” This feels warmer and more considerate.

Casual Conversation Scenario

Before: “Please note we are meeting at 5 instead of 4.” This feels overly formal for a casual chat.

After: “Heads up, we pushed the meeting to 5 instead of 4.” This feels natural and easygoing.

35+ Other Ways to Say “Please Note”

Each entry below includes meaning, tone, best use, worst use, and an example sentence.

1. Kindly note

Meaning: A polite, formal way to draw attention to information.

Explanation: Common in business emails and professional correspondence.

Example: “Kindly note that the office will be closed on Monday for the public holiday.”

Tone: Formal

Best use: Business emails, client communication

Worst use: Casual conversations with friends

2. Please be advised that

Meaning: A very formal phrase used to introduce important information.

Explanation: Common in legal documents, official letters, and corporate notices.

Example: “Please be advised that all submissions must be received by 5 PM on Friday.”

Tone: Very Formal

Best use: Legal notices, official announcements

Worst use: Everyday conversations or casual emails

3. Please be aware

Meaning: A neutral way to alert someone to information they should keep in mind.

Explanation: Works well in workplace announcements and instructions.

Example: “Please be aware that the system will undergo maintenance tonight.”

Tone: Neutral

Best use: Workplace announcements, instructions

Worst use: Very informal text messages

4. For your information

Meaning: Used to share information that is relevant but not necessarily urgent.

Explanation: Common in internal memos and emails where someone is being copied or informed.

Example: “For your information, the budget report has been updated and shared in the folder.”

Tone: Neutral

Best use: Internal memos, CC emails

Worst use: Face to face formal conversations

5. It is important to mention

Meaning: Signals that the following information carries particular significance.

Explanation: Common in reports, presentations, and written summaries.

Example: “It is important to mention that the results may vary depending on location.”

Tone: Neutral

Best use: Reports, presentations, written summaries

Worst use: Quick informal messages

6. Bear in mind

Meaning: Asks the listener or reader to remember a specific point.

Explanation: Common in instructions, guidance, and advice.

Example: “Bear in mind that the store closes early on Sundays.”

Tone: Neutral

Best use: Instructions, guidance, advice

Worst use: Highly formal legal documents

7. Just so you know

Meaning: A casual way to share information without sounding overly formal.

Explanation: Common in team chats, casual emails, and everyday conversation.

Example: “Just so you know, I moved our meeting to Thursday.”

Tone: Casual

Best use: Team chats, casual emails

Worst use: Formal business proposals

8. Heads up

Meaning: An informal way to alert someone to upcoming information or changes.

Explanation: Very common in spoken English and relaxed workplace messages.

Example: “Heads up, the client meeting got moved to tomorrow morning.”

Tone: Informal

Best use: Friends, relaxed workplace chats

Worst use: Formal written reports

9. Worth mentioning

Meaning: Highlights a detail that deserves attention without being overly formal.

Explanation: Common in conversations and informal written notes.

Example: “It is worth mentioning that the new policy starts next month.”

Tone: Casual

Best use: Conversations, informal notes

Worst use: Strict legal or contractual language

10. FYI

Meaning: A short abbreviation meaning for your information.

Explanation: Common in quick internal messages and casual emails.

Example: “FYI, the file has been updated and shared with the team.”

Tone: Informal

Best use: Quick internal messages, chats

Worst use: Formal client communication

11. Please take note that

Meaning: A formal way to emphasize that information should be remembered or followed.

Explanation: Common in official instructions and formal notices.

Example: “Please take note that all visitors must sign in at the front desk.”

Tone: Formal

Best use: Official instructions, formal notices

Worst use: Casual text messages

12. I wanted to point out that

Meaning: A polite way to introduce a clarification or important detail.

Explanation: Common in professional conversations and written explanations.

Example: “I wanted to point out that the figures in the report have been revised.”

Tone: Neutral

Best use: Professional conversations, clarifications

Worst use: Extremely casual messages

13. Just a quick note

Meaning: A friendly, light way to introduce a small but relevant piece of information.

Explanation: Common in workplace messages and short emails.

Example: “Just a quick note, the parking lot will be closed this weekend.”

Tone: Casual

Best use: Workplace messages, short emails

Worst use: Legal or contractual documents

14. Please keep in mind that

Meaning: Asks someone to remember an important detail going forward.

Explanation: Common in instructions, guidance, and reminders.

Example: “Please keep in mind that the final exam covers all chapters.”

Tone: Neutral

Best use: Instructions, reminders, guidance

Worst use: Very casual conversations

15. I should mention that

Meaning: A conversational way to introduce relevant information.

Explanation: Common in spoken English and informal written communication.

Example: “I should mention that the venue changed at the last minute.”

Tone: Casual

Best use: Conversations, informal updates

Worst use: Strict formal reports

16. Please be informed that

Meaning: A formal phrase used to officially communicate information.

Explanation: Common in business and government correspondence.

Example: “Please be informed that your application has been received.”

Tone: Formal

Best use: Business and government correspondence

Worst use: Casual chats with colleagues

17. Note that

Meaning: A short, direct way to highlight information.

Explanation: Common in technical writing, instructions, and documentation.

Example: “Note that all fields marked with an asterisk are required.”

Tone: Neutral

Best use: Technical writing, instructions

Worst use: Warm, personal conversations

18. As a reminder

Meaning: Used to bring previously shared information back to attention.

Explanation: Common in follow up emails and scheduled reminders.

Example: “As a reminder, the deadline for submissions is this Friday.”

Tone: Neutral

Best use: Follow up emails, scheduled reminders

Worst use: First time introductions of new information

19. Please remember that

Meaning: A polite way to ask someone to keep a detail in mind.

Explanation: Common in instructions and everyday communication.

Example: “Please remember that the office closes at 5 PM sharp.”

Tone: Neutral

Best use: Instructions, everyday communication

Worst use: Highly formal legal writing

20. I just wanted to flag that

Meaning: A casual, modern way to highlight something important.

Explanation: Common in workplace messaging tools and informal emails.

Example: “I just wanted to flag that the report has a small error on page three.”

Tone: Casual

Best use: Workplace messaging, informal emails

Worst use: Formal legal communication

21. It should be noted that

Meaning: A formal academic or professional phrase used to highlight a key point.

Explanation: Common in essays, reports, and academic writing.

Example: “It should be noted that the results may differ across regions.”

Tone: Formal

Best use: Academic writing, reports

Worst use: Casual conversations

22. Just to let you know

Meaning: A friendly, conversational way to share information.

Explanation: Common in everyday spoken and written English.

Example: “Just to let you know, I will be a few minutes late today.”

Tone: Casual

Best use: Everyday conversations, casual emails

Worst use: Strict formal documents

23. Please observe that

Meaning: A formal phrase often used in technical or instructional contexts.

Explanation: Common in manuals, guidelines, and official documents.

Example: “Please observe that safety equipment is mandatory in this area.”

Tone: Formal

Best use: Manuals, guidelines, official documents

Worst use: Friendly conversations

24. On a related note

Meaning: Used to introduce additional but connected information.

Explanation: Common in conversations and written communication when shifting topics slightly.

Example: “On a related note, the new schedule will be shared by Monday.”

Tone: Neutral

Best use: Conversations, written updates

Worst use: Highly formal legal notices

25. Just so we are clear

Meaning: A direct, slightly assertive way to emphasize an important point.

Explanation: Common in workplace clarifications and conversations.

Example: “Just so we are clear, the final decision rests with the manager.”

Tone: Casual

Best use: Workplace clarifications

Worst use: Very formal written communication

26. I would like to draw your attention to

Meaning: A formal, polished way to highlight important information.

Explanation: Common in business reports and professional presentations.

Example: “I would like to draw your attention to the updated figures in section three.”

Tone: Formal

Best use: Business reports, presentations

Worst use: Casual text messages

27. Quick heads up

Meaning: A friendly, informal way to alert someone to something.

Explanation: Common in casual workplace chats and group messages.

Example: “Quick heads up, the meeting room changed to the second floor.”

Tone: Informal

Best use: Casual workplace chats

Worst use: Formal written reports

28. Please make a note of

Meaning: Instructs someone to record or remember specific information.

Explanation: Common in instructions and administrative communication.

Example: “Please make a note of the new contact details for the supplier.”

Tone: Neutral

Best use: Administrative communication, instructions

Worst use: Casual social conversations

29. Allow me to point out

Meaning: A polished, slightly formal way to introduce an important clarification.

Explanation: Common in professional discussions and presentations.

Example: “Allow me to point out that the budget has increased since last quarter.”

Tone: Formal

Best use: Professional discussions, presentations

Worst use: Very casual conversations

30. Worth noting

Meaning: A short, neutral phrase used to highlight something relevant.

Explanation: Common in both spoken and written professional communication.

Example: “It is worth noting that the new feature is still in testing.”

Tone: Neutral

Best use: Reports, professional conversations

Worst use: Extremely informal chats

31. Just flagging this for you

Meaning: A modern, casual way to highlight something for someone’s attention.

Explanation: Common in workplace messaging platforms like Slack or Teams.

Example: “Just flagging this for you, the invoice amount looks incorrect.”

Tone: Casual

Best use: Workplace messaging platforms

Worst use: Formal client emails

32. Please give attention to

Meaning: A formal phrase used to direct focus toward something specific.

Explanation: Common in official instructions and formal notices.

Example: “Please give attention to the revised terms outlined below.”

Tone: Formal

Best use: Official instructions, formal notices

Worst use: Friendly informal chats

33. I figured I should mention

Meaning: A relaxed, conversational way to share relevant information.

Explanation: Common in casual conversations and informal written messages.

Example: “I figured I should mention that the venue has limited parking.”

Tone: Casual

Best use: Casual conversations, informal messages

Worst use: Strict formal documents

34. Take note

Meaning: A short, direct way to emphasize important information.

Explanation: Common in instructions, presentations, and casual reminders.

Example: “Take note, the new system goes live next Monday.”

Tone: Casual

Best use: Instructions, casual reminders

Worst use: Highly formal legal writing

35. Please understand that

Meaning: A polite, neutral way to clarify a point that may require context.

Explanation: Common in customer service and professional explanations.

Example: “Please understand that processing times may vary during holidays.”

Tone: Neutral

Best use: Customer service, professional explanations

Worst use: Very casual conversations

36. Worth keeping in mind

Meaning: A neutral, slightly informal way to highlight something for future reference.

Explanation: Common in advice, guidance, and planning conversations.

Example: “It is worth keeping in mind that prices may increase next season.”

Tone: Casual

Best use: Advice, guidance, planning conversations

Worst use: Strict formal contracts

Table: Spoken vs Written Usage Comparison

Email and LinkedIn Ready Expressions

Email Greeting Example

“Dear Team, kindly note that the office will remain closed on Friday for scheduled maintenance. Please plan your tasks accordingly.”

Professional Introduction Example

“Hello, I wanted to reach out and introduce myself. Please be advised that I will be your main point of contact moving forward.”

LinkedIn Connection Message Example

“Hi there, just so you know, I really enjoyed your recent post on industry trends. I would love to connect and stay in touch.”

Follow Up Line Example

“As a reminder, please find the attached documents for your review. Kindly note that a response is needed by Friday.”

Native Speaker Insight

Native speakers often shorten formal phrases in everyday speech. Instead of saying “please be advised that,” they usually say “just so you know” or “heads up.” In writing, however, native speakers tend to keep slightly more formal phrasing such as “please note” or “kindly note,” especially in professional emails.

A shortened spoken version like “FYI” is extremely common in workplace chats but sounds too casual in client facing emails. Phrases like “please be informed that” can sound unnatural in spoken conversation, even though they work well in writing. The most natural professional alternative across both speech and writing is “please be aware,” since it strikes a balance between polite and approachable.

Common Mistakes and What Not to Say

Mistake: Using “please note” repeatedly within the same email or document. This makes writing feel robotic and repetitive. Instead, vary your phrasing using alternatives like “kindly note,” “please be aware,” or “it is worth mentioning.”

Mistake: Using “please be advised that” in casual conversations with coworkers. This phrase sounds overly formal and distant in everyday spoken English. A more natural choice would be “just so you know” or “heads up.”

Mistake: Using “FYI” in formal client communication. This abbreviation feels too casual for professional or first time client interactions. Use “for your information” or “please note” instead.

Mistake: Saying “note that” without any softening language in sensitive conversations. This can come across as blunt or commanding. Adding polite language such as “please” or “kindly” softens the tone significantly.

Mistake: Overusing very formal phrases in modern workplace chats. Phrases like “please be informed that” can feel cold and distant on messaging platforms like Slack. A casual alternative such as “just flagging this for you” fits better.

Expansion Phrases

Greeting variations include “I hope this message finds you well” and “thank you for reaching out.”

Introduction phrases include “allow me to introduce myself” and “I wanted to reach out regarding.”

Polite communication alternatives include “I would appreciate it if” and “thank you for your understanding.”

Conversational English upgrades include “just to clarify” and “before I forget.”

Table: Situation Based Decision Table

Top 10 Alternatives to “Please Note”

• Please keep in mind
• Kindly note
• Please be advised
• Please be aware
• For your information (FYI)
• It’s important to note
• Just so you know
• Heads up
• As a reminder
• Worth mentioning

Mini Quiz

Question 1

Scenario: You are drafting a formal legal notice. Which phrase is the most appropriate?

A. Heads up
B. Please be advised that
C. Just so you know
D. FYI

Answer: B. Please be advised that

Explanation: This phrase is formal, precise, and commonly used in legal and official correspondence, making it the best choice for legal notices.

Question 2

Scenario: You’re sending a quick Slack message to a coworker about a minor update. Which phrase fits best?

A. Please be informed that
B. It should be noted that
C. Just flagging this for you
D. Please observe that

Answer: C. Just flagging this for you

Explanation: This expression is casual, modern, and well-suited to workplace messaging platforms like Slack or Microsoft Teams.

Question 3

Scenario: You’re emailing a client to remind them about an upcoming deadline. Which phrase should you use?

A. Heads up
B. As a reminder
C. FYI
D. Note that

Answer: B. As a reminder

Explanation: “As a reminder” is polite, professional, and clearly communicates that you’re following up on previously shared information.

Question 4

Scenario: You’re casually telling a friend about a change in plans. Which phrase is the most natural?

A. Please be advised that
B. It should be noted that
C. Heads up
D. Please give attention to

Answer: C. Heads up

Explanation: “Heads up” is a relaxed, conversational expression that’s perfect for informal conversations and friendly reminders.

FAQs

Is it polite to say “please note” in a formal email?

Yes. “Please note” is a polite and professional phrase that is widely accepted in formal emails and business communication. However, alternating it with expressions like “kindly note,” “please be aware,” or “please keep in mind” can make your writing sound more natural and less repetitive.

What is a more professional alternative to “please note”?

If you want a more formal tone, “please be advised” and “kindly note” are excellent alternatives. These phrases are especially appropriate for business correspondence, legal documents, official notices, and client communications.

Can I use “please note” in an email?

Absolutely. “Please note” is commonly used in professional emails to draw attention to important details, such as deadlines, policy changes, meeting updates, or instructions. For variety, you can also use “please be aware,” “as a reminder,” or “it’s important to note.”

What do native English speakers say instead of “please note”?

In everyday conversations, native speakers often prefer more natural expressions such as “just so you know,” “heads up,” or “FYI.” In professional settings, they typically choose alternatives like “please be aware,” “kindly note,” or “as a reminder,” depending on the level of formality.

What is the best alternative to “please note” in a workplace chat?

For workplace messaging platforms like Slack, Microsoft Teams, or Google Chat, casual alternatives such as “just flagging this for you,” “heads up,” or “just so you know” sound more conversational while still keeping your message clear and professional.

Conclusion

The phrase “please note” remains a useful and widely understood expression in both professional and casual English. However, relying on it too often can make your communication feel repetitive and impersonal. By learning formal alternatives like “kindly note” and “please be advised that,” alongside casual options like “heads up” and “just so you know,” you gain the flexibility to match your tone perfectly to any situation.

The most important skill is recognizing context. A legal document calls for very formal language, while a quick Slack message calls for something light and direct. Practicing this kind of tone awareness will make your writing and speaking sound more natural, polished, and genuinely native, whether you are sending a professional email, chatting with a coworker, or writing an official notice.

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Zoe Chambers

Zoe Chambers works as a content writer at synoseek.com, contributing thoughtful pieces on everyday subjects and ideas. She writes in a simple, grounded way, often drawing from real-world experiences. Her focus is on keeping content natural, clear and easy for readers to connect with.